Weekly project status

1. 01

   Gather this week’s updates

   1. In your Notion workspace, use the new-page control, add a clear title, then type or paste the checked material. Use /h1 for headings or /todo for agreed checklist items.
   2. Include the reporting dates and the previous report if you have one.

   Open Notion (opens in a new tab)

   Start with

   Project sources.

   You’ll have

   Bounded current source set.

   CheckThe source set covers the reporting period.

   Notion’s page guide (opens in a new tab) · Checked 2026-11-11

2. 02

   Put the updates into clear groups

   1. Use headings for progress, milestones, risks, decisions and next actions.
   2. Put each update under the right heading. Keep its source and mark anything that is not confirmed.
   3. In ChatGPT, paste the prompt below with this step’s source material, then send it. Review the answer before carrying it forward.

   Prepare your prompt

   Add your details, then copy the prepared prompt into the tool. This helper combines your text with the task instructions.

   Source material for this step

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   Organise these project updates under Progress, Milestones, Risks, Decisions and Next actions. Retain each source and date. Mark unconfirmed updates clearly. Do not infer progress.
   
   Requested output format:
   Heading | Update | Source | Confirmed or unknown

   Open ChatGPT (opens in a new tab)

   Start with

   Source set.

   You’ll have

   Structured updates.

   CheckEvery update has a source and a clear heading.

   ChatGPT’s official guide (opens in a new tab) · Checked 2026-11-11

3. 03

   Compare this week with the last report

   1. Read the previous report beside the current updates.
   2. List what changed, what stayed the same and what is still unknown. Do not infer progress from silence.
   3. In ChatGPT, paste the prompt below with this step’s source material, then send it. Review the answer before carrying it forward.

   Prepare your prompt

   Add your details, then copy the prepared prompt into the tool. This helper combines your text with the task instructions.

   Source material for this step

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   Compare the current updates with the previous report. List what changed, what stayed the same and what is unknown. Point to both source records for each claimed change.
   
   Requested output format:
   Heading | Update | Source | Confirmed or unknown

   Open ChatGPT (opens in a new tab)

   Start with

   Normalised updates plus prior status.

   You’ll have

   Delta summary.

   CheckEach claimed change is supported by this week’s and the previous record.

   ChatGPT’s official guide (opens in a new tab) · Checked 2026-11-11

4. 04

   Draft the weekly report

   1. Write a short summary, followed by progress, risks, decisions needed and next actions.
   2. Use the supplied evidence for status labels. Write “Unknown” where information is missing.
   3. In ChatGPT, paste the prompt below with this step’s source material, then send it. Review the answer before carrying it forward.

   Prepare your prompt

   Add your details, then copy the prepared prompt into the tool. This helper combines your text with the task instructions.

   Source material for this step

   Copy prompt

   View prepared prompt

   Draft a concise weekly project report from these checked updates. Include a short summary, progress, risks, decisions needed and next actions. Preserve stated owners and dates. Do not invent a traffic-light status or missing progress.
   
   Requested output format:
   Heading | Update | Source | Confirmed or unknown

   Open ChatGPT (opens in a new tab)

   Start with

   Delta summary plus current data.

   You’ll have

   Structured status draft.

   CheckThe summary covers progress, risks, decisions and next actions.

   ChatGPT’s official guide (opens in a new tab) · Checked 2026-11-11

5. 05

   Check the report before sharing

   1. Verify dates, owners, status labels and figures against the sources.
   2. Check that urgent issues are described accurately and that someone has agreed any requested action.

   Start with

   Draft report.

   You’ll have

   Approved report.

   CheckDates, figures and status labels match the sources.
6. 06

   Save or share the approved report

   1. In your Notion workspace, use the new-page control, add a clear title, then type or paste the checked material. Use /h1 for headings or /todo for agreed checklist items.
   2. Confirm the audience before sending a link or distributing a copy.

   Open Notion (opens in a new tab)

   Start with

   Approved report.

   You’ll have

   Stored/distributed status.

   CheckThe saved version and intended audience are correct.

   Notion’s page guide (opens in a new tab) · Checked 2026-11-11

0 of 6 step checks complete. A reader can understand position, material changes, key risks and required decisions without opening every source.